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F1 |
F2 |
F3 |
F4 |
F5 |
F6 |
F7 |
F8 |
F9 |
F10 |
F11 |
F12 |
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Plain |
Help/OffAss |
Move |
AutoText Insert |
Repeat Cmd |
Go To |
Next Pane |
Proofing |
Extend Selectn |
Update Sel Field |
Menu Bar |
Next Field |
Save As |
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SHIFT |
Reveal Fmt |
Copy |
Change Case |
Rep Find/GoTo |
Go Back to Prev Rev |
Prev Pane |
Thesaurus |
Reduce Selectn |
Field Codes/Results |
Short-Cut Menu |
Prev Field |
Save |
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CTRL |
Task Pane |
Print Prevw |
Spike |
Close Doc Win |
Restore Doc Win Sz |
Next Doc |
Move Doc Win |
Resize Doc Win |
Insert Blank Field |
Maximize Doc Win |
Lock Field |
Open |
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CTRL-SHIFT |
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Unspike |
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Edit Bookmark |
Prev Doc |
Update Link |
Extend Sel/Blk |
Unlink Field |
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Unlock Field |
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ALT |
Next Field |
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Create AutoText |
Quit Word |
Restore Word WinSz |
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Find Nxt Spell |
Run Macro |
ALL Field Codes/Res |
Max. Word Win |
Disp VB Code |
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ALT-SHIFT |
Previous Fld |
Save |
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Quit Word |
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Prev Doc |
Trnslate Pane |
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Do Field Click |
Disp Smart Tag Inf |
Script Editor |
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CTRL-ALT |
System Info |
Open |
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HHC |
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General Shortcuts in Word 2003 (dependent on option settings — eg: Insert|Autotext|Autotext…, Tools|AutoCorrect Options…|AutoFormat):
Numbered List: Start paragraph with a number followed by a dot followed by white space.
Bulleted List: Start paragraph with “*” (asterisk) followed by white space.
Single Thin Border (margin to margin): Start a new line with at least three “-” (hyphens) followed by ENTER.
Double Thin Border (margin to margin): Start a new line with at least three “=” (equals) followed by ENTER.
Single Thick Border (margin to margin): Start a new line with at least three “_” (underscores) followed by ENTER.
Thick & Thin Border (margin to margin): Start a new line with at least three “#” (hashes) followed by ENTER.
Thick Dotted Border (margin to margin): Start a new line with at least three “*” (asterisks) followed by ENTER.
Thin Wavy Border (margin to margin): Start a new line with at least three “~” (tildes) followed by ENTER.
Word(s) in BOLD: Precede first word with “*” (asterisk) and end last word with “*”.
Word(s) UNDERLINED: Precede first word with “_” (underscore) and end last word with “_”. [this may cause italics rather than underlines ???]
Thin Arrows (ßor à): Type “<--” or “-->” Thick Arrows(ç or è): Type “<==” or “==>”
Generate “fox” Paragraphs: Start a new paragraph (not after a page-break or column-break) with “=rand(m,n)” followed by ENTER. (Option Tools|AutoCorrect Options…|AutoCorrect/Replace As You Type must be enabled.)
“m” represents the number of paragraphs to generate, "n" the number of "fox" sentences per paragraph (five if ",n" omitted). "=rand()" will generate three paragraphs of five "fox" sentences each. See Q157373.
Starting a TABLE:
Start a new paragraph with “+” (plus) followed by a number of “-” (hyphens),
“=” (equals) and/or “+”, and ending the line with “+” followed by
ENTER.
Each “+” determines a column boundary, and the number of consecutive “-” and/or
“=” determines the width of the column. Only one row is created initially.
Auto Styles (assumes that the starting style is Normal):
Title: First line of document if BOLD, CENTRED and then UNBOLDENED before pressing ENTER at end of the line, with no terminating punctuation.
Subtitle: The second or third line similar to and after the Title line.
Heading 1: LEFT JUSTIFIED single-line paragraph EMBOLDENED at beginning of the line and then UNBOLDENED without terminating punctuation before pressing ENTER.
Heading 2: Any line of document if BOLD, CENTRED and then UNBOLDENED before pressing ENTER at end of the line, with no terminating punctuation, which does not qualify as Title or Subtitle.
Body Text: CENTRED and BOLD over two or more lines with SHIFT-ENTER at the end of each intermediate line.
Body Text 2: LEFT JUSTIFIED and BOLD over two or more lines with SHIFT-ENTER at the end of each intermediate line.
(There may be other auto-styles to be discovered. Note that these do not always work as described — sometimes it is necessary to reselect the paragraph to invoke.)
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KEY |
CTRL |
CTRL-SHIFT |
ALT |
ALT-SHIFT |
ALT-CTRL |
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0 |
Add/Remove 1 line of Space Prec Text |
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1 |
Single Spaced Line |
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Show All Headings With "Heading 1" Style (Outline) |
Apply "Heading 1" Style |
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2 |
Double Spaced Line |
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Show All Headings up to “Heading 2” Style (Outline) |
Apply "Heading 2" Style |
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3 |
Lock Field |
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Show All Headings up to"Heading 3" Style (Outline) |
Apply "Heading 3" Style |
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4 |
Unlock Field |
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Show All Headings up to"Heading 4" Style (Outline) |
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5 |
1.5 Spaced Line |
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Show All Headings up to"Heading 5" Style (Outline) |
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6 |
Unlink Field |
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Show All Headings up to"Heading 6" Style (Outline) |
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7 |
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Show All Headings up to"Heading 7" Style (Outline) |
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8 |
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Display/Hide Non-Printing Characters |
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Show All Headings up to"Heading 8" Style (Outline) |
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9 |
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Show All Headings up to"Heading 9" Style (Outline) |
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A |
Select Whole Doc |
Create All Caps |
Table menu |
Show/Hide All Text or Headings (Outline Mode) |
Insert Annotation |
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B |
Toggle BOLD Font |
Toggle BOLD Font |
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C |
Copy Text/Graphics to Clipboard [1] |
Copy Formats |
Close Full Screen View |
Close Pane |
Insert Copyright Symbol © |
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D |
Font Options |
Toggle Double- Underline Text |
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Insert Date Field |
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E |
Centre Text |
Toggle Track Changes on/off |
Edit menu |
Edit Mail Merge Data Document |
Insert Endnote |
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F |
Find Text/Formatting/Special Items |
Change Font |
File menu |
Insert Merge Field |
Insert Footnote |
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G |
Go To |
Word Count List |
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H |
Find/Replace Text/Formatting/Special |
Toggle Hidden Text Formats |
Help menu |
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I |
Toggle ITALIC Font |
Toggle ITALIC Font |
Insert menu |
Mark Citation/Table of Authorities Entry |
Toggle in and out of Print Preview |
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J |
Justify Text (spaces only) |
Distribute Text (all characters evenly) |
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K |
Insert Hyperlink |
Create Small Caps |
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Preview Mail Merge Document |
Start AutoFormat |
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L |
Left Align |
Apply Bullet List Style |
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Show First Line (Outline)/All of Body Text |
Insert ListNum Field |
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M |
Indent from Left |
Remove Left Indent |
Em Space (CUSTOM) |
Print Merged Doc |
Insert Comment/Annotation |
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N |
New File |
Apply/Restore Normal Style |
En Space (CUSTOM) |
Merge a Document |
Normal View |
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O |
Open File |
Research Lookup (Online) |
Format menu |
Mark TOC Entry |
Outline View |
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P |
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Change Font Point Size |
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Insert Page Field |
Print Layout View |
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Q |
Restore Paragraph Style |
Change to Symbol Font |
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R |
Right Align |
Word Count Recount |
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Header Footer Link |
Insert Registered TM Symbol ® |
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S |
Save File |
Select Style Name Field in Tool Bar |
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Split a Window |
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T |
Create Hanging Indent |
Remove Hanging Indent |
Tools menu |
Insert Time Field |
Insert TM Symbol ™ |
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U |
Toggle UNDERLINE Text |
Toggle UNDERLINE Text |
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Update Fields |
Update AutoFormat/Remove All Borders from a Table |
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V |
Paste Text/Graphics from Clipboard |
Paste Formats |
View menu |
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Translate Prev AutoText Entry |
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W |
Close File |
Toggle UNDERLINE WORD |
Window menu |
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X |
Cut Text/Graphics to Clipboard |
Toggle XML Tag View |
Toggle Char Code (HEX) |
Mark Index Entry |
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Y |
Repeat Last Action (F4) |
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Repeat Last Find |
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Z |
Undo Last Action |
Remove Formatting(Restore Plain Text) |
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Go Back To Previous Cursor Location |
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KEY |
SHIFT |
CTRL |
CTRL-SHIFT |
ALT |
ALT-SHIFT |
ALT-CTRL |
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> |
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Increase Font Size to Next Available |
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< |
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Decrease Font Size To Prev Available |
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] |
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Increase Font Size by One Point |
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[ |
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Decrease Font Size by One Point |
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U/SCORE |
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Non-Breaking Hyphen ‑ |
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(See ALT-SHIFT-MINUS) |
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= |
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Apply Subscript (Auto Spacing) |
Apply Superscript (Auto Spacing) |
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(See ALT-PLUS) |
Add Command to a Menu (Cursor becomes thick plus-sign — then ???) |
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ASTERISK |
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Display/Hide Non-Printing Characters |
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BKSPACE |
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Delete WORD to Left |
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Undo |
Redo |
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INSERT |
Paste Text/Graphics from Clipboard |
Copy Text/Graphics to Clipboard |
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DELETE |
Cut Text/Graphics to Clipboard |
Delete WORD to Right |
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ENTER |
Line Break |
Page Break |
Column Break |
Repeat Last Action (F4) |
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Insert Style Separator |
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PERIOD |
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(See CTRL->) |
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Insert Ellipsis … |
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è |
Extend Selection One Character Right |
Move One Word Right |
Extend Selection to End of Word |
Go forward one web page |
Demote Paragraph [Next Heading Style (1-9)] |
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ç |
Extend Selection One Character Left |
Move One Word Left |
Extend Selection to Start of Word |
Go back one web page |
Promote Paragraph [Prev Heading Style (9-1)] |
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ê |
Extend Selection One Line Down |
Move One Paragraph Down |
Extend Selection to End of Paragraph |
Move to Next Frame/Object; Show DD List in Form Field |
Move Selected Paragraphs Down |
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é |
Extend Selection One Line Up |
Move One Paragraph Up |
Extend Selection to Start of Paragraph |
Move to Prev Frame/Object; Show DD List in Form Field |
Move Selected Paragraphs Up |
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END |
Extend Selection To End of Line |
Move to End of Document |
Extend Selection to End of Document |
Move to Last Cell in Row |
Ext Selection to End of Row |
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HOME |
Extend Selection To Start of Line |
Move to Start of Document |
Extend Selection to Start of Document |
Move to First Cell in Row |
Ext Selection to Start of Row |
Select Browse Object |
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PGDN |
Extend Selection One Screen Down |
Move to Start of Next Browse Object |
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Move to Last Cell in Column |
Ext Selection to End of Column |
Move to Bottom of Window (plus Extend Sel with Shift) |
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PGUP |
Extend Selection One Screen Up |
Move to Start of Prev Browse Object |
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Move to First Cell In Column |
Ext Selection to Start of Column |
Move to Top of Window (plus Extend Sel with Shift Key) |
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TAB |
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Insert TAB in Table Cell |
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PLUS |
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(See CTRL-SHIFT-=) |
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Expand Text Under a Heading |
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MINUS |
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Optional Hyphen |
Non-Breaking Hyphen ‑ |
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Collapse Text Under a Heading (Outline Mode) |
Remove Command from Menu (Cursor becomes thick minus-sign — select menu item to be removed and left-click) |
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SPACE |
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Restore Character Format/Style |
Non-Breaking Space |
Show Program Icon Menu |
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GRAVE |
à |
a e i o u A E I O U à à è ì ò ù À È Ì Ò Ù |
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APOST |
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a e i o u d y A E I O U D Y ' " à á é í ó ú ð Á É Í Ó Ú Ð Ý’ ” |
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CARET |
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a e i o u A E I O U à â ê î ô û Â Ê Î Ô Û |
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TILDE |
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a n o A N O ` " à ã ñ õ Ã Ñ Õ ‘ “ |
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COLON |
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a e i o u y A E I O U Y à ä ë ï ö ü ÿ Ä Ë Ï Ö Ü Ÿ |
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@ |
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a A <spacebar> à å Å ° |
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& |
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a o s A O à æ œ ß Æ Œ |
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COMMA |
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c C à ç Ç |
(See CTRL-<) |
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/ |
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o c O à ø ¢ Ø |
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? |
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¿ |
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! |
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¡ |
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\ |
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Move Between Master/Sub Documents |
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NUM PAD |
Plain (NumLock ON / OFF) |
SHIFT (NumLock OFF) |
CTRL |
CTRL-SHIFT |
ALT |
ALT-SHIFT |
ALT-CTRL |
|
0 |
0 / Toggle Insert |
Same as Shift + Insert |
Same as Shift + Insert |
Same as Ctrl + Shift + Insert |
Start
Insert Symbol Code |
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1 |
1 / Same as End |
Same as Shift + End |
Same as Ctrl + End |
Same as Ctrl + Shift + End |
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2 |
2 / Same as Down Arrow |
Same as Shift + Down |
Same as Ctrl + Down |
Same as Ctrl + Shift + Down |
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3 |
3 / Same as PageDown |
Same as Shift + PageDown |
Same as Ctrl + PageDown |
Same as Ctrl + Shift + PageDown |
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4 |
4 / Same as Left Arrow |
Same as Shift + Left |
Same as Ctrl + Left |
Same as Ctrl + Shift + Left |
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5 |
5 / |
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Select Whole Document (NumLock ON or OFF) |
Select Whole Document (NumLock ON) |
Select Table (NumLock OFF) |
Select Table (NumLock ON) |
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6 |
6 / Same as Right Arrow |
Same as Shift + Right |
Same as Ctrl + Right |
Same as Ctrl + Shift + Right |
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7 |
7 / Same as Home |
Same as Shift + Home |
Same as Ctrl + Home |
Same as Ctrl + Shift + Home |
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8 |
8 / Same as Up Arrow |
Same as Shift + Up |
Same as Ctrl + Up |
Same as Ctrl + Shift + Up |
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9 |
9 / Same as PageUp |
Same as Shift + PageUp |
Same as Ctrl + PageUp |
Same as Ctrl + Shift + PageUp |
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/ |
/ |
/ |
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* aster. |
*
/ * |
* / * |
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- minus |
- / - |
- / - |
En Dash – |
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Collapse Text Under a Heading |
Em Dash — |
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+plus |
+ / + |
+ / + |
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Expand Text Under a Heading (Outline Mode) |
Check Action Assigned to Shortcut Key (follow with shortcut key to see current assignment and/or change) |
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.dot |
. / Delete |
Delete / |
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Mouse |
Plain |
CTRL |
CTRL-SHIFT |
ALT |
ALT-SHIFT |
ALT-CTRL |
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Left Click |
Position cursor |
Select sentence containing cursor. |
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Left Double Click |
Select word |
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Select whole table (in W2003 also does Online Research of nearest word to cursor) |
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Select whole table (in W2003 also does Online Research of nearest word to cursor) |
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Left Drag |
Select text |
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Select text two-dimensionally (ie, drag diagonally). Drag a graphic and override snap. Drag a tab stop without “snap”. Drag a table column border with column width displayed on ruler. Drag a toolbar button to a new location or drag it off the toolbar. |
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Copy a toolbar button and drag it to a location on a toolbar. |
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Left & Right Drag |
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Drag a table column border with column width displayed on ruler. |
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Shift Left Click |
Extend Selection to cursor |
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The following is someone else's work. I can't remember where I got it, so I cannot attribute it correctly. However it is similar to the top of page 1, but is better looking. Both versions are intended to be cut out and laid on top of the keyboard's function keys.
Caution: it does not appear to be up-to-date with Word 2003.
_ _
Microsoft Word Keyboard Template
Legend: Plain Key Use SHIFT Key Use CTRL Key Use CTRL + SHIFT Keys Use ALT Key Use ALT + SHIFT Keys
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F1 |
F2 |
F3 |
F4 |
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F5 |
F6 |
F7 |
F8 |
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F9 |
F10 |
F11 |
F12 |
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Help |
Move |
AutoText |
Repeat Command |
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Go To |
Next Pane |
Spelling |
Extend Selection |
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Update Field |
Menu Bar |
Next Field |
Save As |
Key only |
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Context Help |
Copy |
Change Case |
Repeat Find/Go To |
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Go Back |
Previous Pane |
Thesaurus |
Shrink Selection |
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Toggle Field Code |
Shortcut Menu |
Previous Field |
Save |
SHIFT + |
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Print Preview |
Cut to Spike |
Close Document |
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Restore Doc Win |
Previous Window |
Move Doc Window |
Size Doc Window |
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Insert Field |
Max Doc Window |
Lock Field |
Open |
CTRL + |
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Insert Spike |
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Edit Bookmark |
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Update Source |
Select Column |
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Unlink Field |
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Unlock Field |
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CTRL + SHIFT |
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Next Field |
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Quit Word |
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Restore App Win |
Next Window |
Next Misspelling |
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Toggle All Fields |
Max App Window |
Go To Annotation |
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ALT + |
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Previous Field |
Save |
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Do Field Click |
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ALT + SHIFT |
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_ _